How to Lock and Prevent Others from Editing Part of Word Document

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ms-word

While working on any group project often you need to create and share your documents on MS word. However, at times someone else may try to edit your document to add more information without informing you, which may or may not add value to your original file. To avoid this situation you can prevent other from editing any part of your document file by using a feature called Content Control. Content Control is an inbuilt feature in MS Word, follow this article to know how to prevent others from editing part of your Word documents.

Content Control feature on Microsoft Word allows you to lock any part of your word document preventing others from editing your document or that specific part of the file. This may also come in handy if you want to add credit for the document and don’t want anyone to edit and remove it.  You can use Content Control feature by enabling developer toolbar from options. Follow these steps to know how to do the same.

Recommended Read: How to Recover Corrupted Word File/Document on Windows 

How to Lock and Prevent Others from Editing Part of Word Document

1. Microsoft Word 2007 and 2010 users Follow these steps.

Step 1: Open MS Word on your PC.

Step 2: Click on Office button.

Step 3: Click on Word Options (bottom right).

how-to-prevent-editing-ms-word-options

Step 4:  Under Popular tab, check “show developer tab in the ribbon

how-to-prevent-editing-ms-word-popular-tab

Step 5: Next write a new document or open already saved one.

Step 6: Now select the content that you want to prevent from editing.

Step 7: Under tool bar, select Developer tab.

how-to-prevent-editing-ms-word-rich-plain-text

Step 8: Next, click the Rich Text Control or the Plain Text Control button (refer above image).

Step 9: Now your selected text will show in a box.

Step 10: Click on Control Properties button, and this will open a Content Control Properties window.

how-to-prevent-editing-ms-word-developer-tab

Step 11: Under Content Control Property window give a Title to your selected text. Next you can also customize the appearance of Bounding box.

 

Step 12: Under Lock section, check both the options:

  • Check Content control cannot be deleted
  • Check Contents cannot be edited

how-to-prevent-editing-ms-word-content-control-properties

Step 13: Click on OK to save the settings

As the last options indicates, now your contents cannot be deleted or edited without your permission.

2. Microsoft Word 2013 users Follow these steps.

Step 1: Click on File > Options > Customize Ribbon.

Step 2: Select Developer Toolbar from the Main Tabs.

Step 3: Now select the content you want to lock and click on Rich Text Control or the Plain Text Control button from Developer Tab.

Step 4: Next, click on Properties and select “Content control cannot be deleted” “Contents cannot be edited”

Step 5: Click on OK to save the settings.

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