Email Delegation feature in Gmail allows you to grant access to your Gmail account to others. With the help of this feature, you can give access to your Gmail account, and any authorised user can access your Gmail account to read email or can compose one.
This feature can come in handy when you want your personal assistant to respond and read your Emails. He or She can read all your emails and can respond or compose new emails on your behalf. There are times when you would not get time to open your Gmail account and respond to the each email you have received. In such situation, you can have someone else to look after your business emails and also allow them to make a reply.
Since you would not feel comfortable in handing over your Gmail account username and password to your assistant, you can make use of the Gmail delegation feature. This way you will allow your assistant to access your email but with limited access. They can read your email and respond to them, but won’t be able to make any unwanted changes to your email account.
All you have to do is go to, Setting > Account and Import tab > Grant access to your account and enter your assistant’s email address. Now verify your assistant’s email address by clicking on the verification link. Follow these steps for the same.
Recommended Read: How to Set up Two-Step Verification in Google-Gmail Account
How to Grant Access to Gmail Account
Step 1: Login to your Gmail account.
Step 2: Once logged in, click on Gear icon (top right corner).
Step 3: Select Settings from the drop-down list.
Step 4: Next, click on Accounts and Import tab.
Step 5: Under Accounts and Import tab, click Grant access to your account (refer above image).
Step 6: Now a pop-up window will appear.
Step 7: Enter your Email address that you want to grant access in the given field.
Step 8: Once entered click on Next to finish the steps.
Step 9: Now Gmail will ask you to verify your delegates Email address. Click on Send Verification to proceed.
Step 10: Now Gmail will send a verification link to your assistant’s account that have granted access. Open your assistant’s Gmail account and click the link to verify.
- Note: It may take up to 1-hour for successfully granting access to your account.
That’s it! You have successfully granted access to your Gmail account. Your delegate can access your account from his Gmail account dashboard and can read or compose an email on your behalf.